Industries
Built for businesses with real operations.
Crews in the field, patients on the phone, equipment to maintain, deals to close and locations to compare. We design around the work your business actually does, and fix the places where time and money leak.
Construction & roofing
Estimates, crews, materials, change orders and photos, usually spread across spreadsheets, texts and a few apps.
Where time and money leak
- Estimates and change orders tracked in spreadsheets and text messages
- Crews, materials and schedules managed in separate tools
- Calls missed during storm season or while everyone is on a roof
- Job profitability known only after the job is finished
What we build to fix it
- One job record from first call to final invoice, with photos and documents attached
- A schedule board for crews and materials that the office and field both see
- An AI receptionist that captures storm-season calls and books inspections
- An owner view of jobs that are behind, over budget or waiting on approval
HVAC & home services
High call volume, seasonal peaks, technicians in the field and maintenance agreements to renew.
Where time and money leak
- After-hours and overflow calls going to voicemail
- Dispatch handled by phone calls and a whiteboard
- Maintenance agreements that quietly lapse
- Technicians re-entering notes that the office already has
What we build to fix it
- Every call answered, qualified and booked into the schedule around the clock
- Technician notes and photos from the field synced to the customer record
- Automatic reminders before maintenance agreements expire
- Review requests sent after completed jobs, without anyone remembering to
Dental & healthcare practices
Phones, intake, scheduling and recalls, with sensitive information that must be handled carefully.
Where time and money leak
- Phones busy at peak times while patients wait on hold
- Intake forms re-typed into practice software
- Recall and reactivation reminders sent inconsistently
- Patient information copied into too many places
What we build to fix it
- Call answering for scheduling questions and new-patient inquiries, with clear handoff to staff
- Digital intake that flows into the systems the practice already uses
- Consistent recall reminders and follow-up
- Fewer copies of sensitive information, with role-based access and activity logs
Projects that handle protected health information need HIPAA-specific safeguards, policies and signed agreements. We scope those requirements explicitly.
Energy & industrial services
Field crews, inspections, equipment history and compliance paperwork that has to be findable.
Where time and money leak
- Inspection reports and compliance documents scattered across drives and inboxes
- Field data captured on paper and typed in later
- Equipment and maintenance history hard to find when it’s needed
- Quotes and reports assembled by hand
What we build to fix it
- Inspections, documents and equipment history organized around each site or asset
- Field data captured once, on a phone or tablet, and available immediately
- A private AI that searches manuals, procedures and past reports, within each person’s permissions
- Dashboards for open work orders, upcoming maintenance and overdue inspections
Manufacturing & distribution
Orders, inventory, customer questions and weekly reports that depend on several systems agreeing.
Where time and money leak
- Orders re-keyed between sales, production and shipping systems
- Limited, out-of-date visibility of inventory and order status
- Customer service spending hours on “where is my order?”
- Weekly reports rebuilt by hand from exports
What we build to fix it
- Order information entered once and shared with every system that needs it
- Live order and inventory dashboards for managers
- An assistant that answers order-status questions from approved data
- Reports generated automatically on a schedule
Real estate & professional services
Leads from many sources, deadlines, documents and know-how concentrated in a few senior people.
Where time and money leak
- Leads arriving from many sources with slow or uneven follow-up
- Deadlines and documents tracked from memory and email
- Client communication scattered across inboxes and phones
- Firm knowledge that lives in senior people’s heads
What we build to fix it
- Every inquiry captured, routed and followed up within minutes
- Matters, deals or transactions tracked with their documents and deadlines
- Document access controlled by role, with a clear history
- A private AI over approved templates, procedures and past work
Real client work: we designed and built the website for The Hannan Group at Cutler Real Estate in Dublin, Ohio. See the project and Dave’s review →
Multi-location operators
Several locations, each with its own habits, tools and spreadsheets, and an owner trying to compare them.
Where time and money leak
- Each location runs the same process a different way
- No reliable way to compare locations side by side
- Duplicate software subscriptions bought location by location
- New staff trained differently at every site
What we build to fix it
- One system with location-level permissions and shared standards
- Reporting that compares every location on the same measures
- A consolidated software stack with fewer overlapping subscriptions
- Documented workflows and training that every location follows
Illustrative examples of what we build. Published client case studies are on Our Work. See our work
Your industry. Your workflows. Your system.
Tell us how your business runs, and we’ll show you where a connected system, private AI or automation would pay off first. Free, 60 minutes, no obligation.
- Call us(740) 602-6411
- Based inColumbus & Dayton, Ohio
- Business Operations AuditFree · 60 minutes · remote